How to Save Email from Outlook as PDF?

Email from Outlook as PDF

It is known to all that Microsoft Outlook is a common email application of current time. It provides great communication features for smooth emailing experience. Microsoft Outlook saves its whole mailbox data in a PST file format. Because of many reasons, Outlook users may require to save email from Outlook as PDF format with attachments. Hence, we will talk over both manual and professional techniques to save Outlook email as PDF from Outlook 2016, 2013, 2010, 2007, and all earlier versions. So, keep reading this post to get more about the methods to solve commonly asked query “how to save email from Outlook as PDF”.

There are endless list of Outlook email to PDF conversion related queries, which are generally asking by users on internet. Users can go for either manual or the instant solution to perform PST to PDF conversion process. Here, we will give both the ways so that you will be compatible to convert Outlook PST files in PDF document format without any data change or data loss.

How to Manually Save Outlook PST Emails as PDFs

To move PST files into PDF manually, follow the below mentioned steps:

Step 1. Launch Outlook 2019/2010 or any other edition on your system.

Step 2. Open any email from any Outlook mailbox folder.

Step 3. Hit on the File menu and select the Print option.

Step 4. Select “Microsoft Print to PDF as the choice for printer from the drop-down menu.

Step 5. Now click on the Print.

Step 6. Select PDF format as the “Save As Type” and add a file name before choosing “Save”. 

In this method, users can simply save Microsoft Outlook emails as PDF by following manual technique.

Drawbacks of Manual Technique

If a user require to save a few Outlook emails into PDF format, then they can go with the manual method. But, this is not the best or most appropriate option if you need to convert a large number of Outlook emails to PDF. Even all the attachments are left behind and are not getting exported with email messages. Besides, you need to do print settings constantly to achieve the process. So, most of the users want to switch to the most reliable and trustworthy solution.

Professional Technique to Save Email from Outlook as PDF

To avoid all the described drawbacks, users can go with the third-party tools. One trusted and effective application is PST to PDF Converter. It was created specifically to store Microsoft Outlook emails and their attachments in PDF format. The program has the capability to keeps maintain all the email content, email formatting, and attachments in its original way without any alteration. It developed with simple and user-friendly user interface, so that it can be easily followed by every professional and non-professional user. This tool has no file size restriction, so users can export any large-sized PST file from Outlook folder to PDF format.

How to Save Email from Outlook as PDF with Automated Professional Solution?

Step 1. Download, install, and launch PST Converter on your Windows machine.

Step 2. Now choose Outlook PST files using “Add Files” option.

Step 3. After loading Outlook emails, select folders from the appeared list to convert.

Step 4. Click on the “Saving Options” and choose “PDF” option to solve the query “how to save email from Outlook as PDF”.

Step 5. After that choose sub-options under PDF option like destination path, and file naming options. Next, click the Convert button to begin the Outlook to PDF conversion.

Step 6. Once the process finished, the software will show “process completed successfully” message. Then, press on the OK to accomplish the task.

The Bottom Line!

The CubexSoft PST to PDF Converter is a complete solution that allows the mass conversion of Outlook emails to PDF file format. Throughout the entire procedure, it does not jeopardise the data items. The benefit of using automated software is fast and effortless conversion. In addition, the ability to generate PST files is supported in all Outlook versions: 2019, 2016, 2013, 2010, 2007 & 2003. It will hardly take a few minutes to move all your Outlook PST file data to PDF format. It keeps the data security intact. The software is compatible with all MS Windows and Outlook versions.